Technical Guidelines

 

GENERAL

 

SOFTWARE FOR OUR VIRTUAL CONFERENCE

• Our conference platform: SCOOCS. All registered delegates will receive an e-mail how to join soon.
• SCOOCS is browser based, no download needed.
• Sessions are realised in ZOOM rooms.
• All registered participants will receive a separate email with an invitation to the conference platform SCOOCS.Login via the following link and enter your e-mail address: https://geokarlsruhe2021.scoocs.co/checkin

 

IMPORTANT FOR ALL DELEGATES – Please,

• use as browser Google Chrome (latest version);
• use LAN (not WLAN);
• use if possible a headset;
• keep your microphone / camera switched OFF all the time (if you are not prompted by the Session Chair to turn it on);
• check that your microphone / camera is working (enable ZOOM in your security setting for microphone / camera / (screen recording (for presentations only > screen sharing));
• check band width: A speed of at least 3.2 Mbps in both directions (down and upload) as well as a PING of at least 4 ms is recommended.
  Please test this here. (https://www.speedtest.net/)

 

INSTRUCTIONS FOR PARTICIPANTS WITHOUT A ROLE (LECTURER, SESSION CHAIR, POSTER PRESENTER) as download

 

INSTRUCTIONS FOR SPEAKERS, POSTER AUTHORS, CHAIRS & TECHNICAL STAFF

 

FOR SPEAKERS: ORGANIZATIONAL GUIDELINES

To guarantee the overall quality of the congress and to provide room for your questions and remarks well in advance we offer the following technical test opportunities:

• 7 September, 9 am CET

• 9 September 4 pm CET

• 14 September 12 pm CET

• 14 September 5:30 pm CET

 

How to access your test?

To participate, please log into SCOOCS. There will be a session created in the agenda for the date and time given! By clicking on this session and then on “join” you will be directed to the video room.

 

Duration of oral presentations: 15 min. (incl. appr. 3 min. for discussion).

When you give your presentation, please share your screen directly in Zoom for your presentation itself. Your presentation do NOT need to upload or send anywhere.

Best presentation award for young geoscientists (students and/or PhD students).

PRESENTATION AWARD: Three best oral presentations of (PhD) students will be selected by a jury and awarded.

The selected oral presentations will be awarded during the Closing Session on Thursday, 23/Sept/2021: 5:45 pm - 6:00 pm.

If you would like to apply for this:

1. You need to upload your PPT in ConfTool here by 30 August so that the jury can get information and plan in time. This PPT is only for the jury and would not be published!
2. You have to be present at the virtual closing ceremony on Thursday, September 23| 5:45 pm – 6:00 pm.

 

 

FOR SPEAKERS: TECHNICAL GUIDELINES (Download)

 

 

FOR POSTER AUTHORS: ORGANIZATIONAL & TECHNICAL GUIDELINES

For the upcoming GeoKarlsruhe 2021 from 19-24 September 2021, we are currently setting up the conference environment using the SCOOCS virtual online event platform. It allows to visit the posters and to communicate with the authors. The platform provides also a chat function providing feedback to the authors.

For setting up your Poster you have the following options:

From 6-10 September 2021 directly in SCOOCS:

• You can set up your poster via the internal content fields form SCOOCS using text field options and two banner fields (for logos, images etc.).
• Or you can upload your poster in pdf, png, jpg or tiff format and fill out the booth representative fields. Please note that both formats are suitable. (portrait or landscape).

For both options you will find an introduction directly in SCOOCS. In addition, you will soon find a detailed manual on how to design your poster in Scoocs here.

All those who have not uploaded their posters in ConfTool can upload their posters to or design them directly in SCOOCS.

Those of you who already uploaded their posters to ConfTool are of course free to upload them into SCOOCS themselves. Else we will do it after the deadline.

Poster deadline in SCOOCS 10 September!

Poster session

Poster sessions are scheduled every day in the afternoon where the authors are attending. From the program you will see in which session your poster is assigned.

In these time slots, we will create a networking table (networking table = video meeting) for each poster. That means, during the time of the poster session, authors need to be at their posters and “Join” the networking table and ‘wait’ for other participants to come to their table and discuss their posters.

POSTER AWARD: Three best posters of (PhD) students will be selected by a jury and awarded. The selected posters will be awarded during the Closing Session on Thursday, September 23| 5:45 pm – 6:00 pm.

You have to be present at the virtual closing ceremony on Thursday, September 23| 5:45 pm – 6:00 pm.

 

 

FOR SESSION CHAIRS: TECHNICAL GUIDELINES (Download)

 

 

FOR TECHNICAL SUPPORT STAFF: TECHNICAL GUIDELINES (Download)

 

 

DOI

A DOI number (Digital Object Identifier System number) will be assigned to every abstract. All abstracts will be published in the DGGV media library.

 

 

Copyright and GDPR for Abstracts

The undersigned hereby assigns the DGGV all rights under copyright that may exist in and to the above work and abstract including the rights to use, distribute, publish, record, broadcast, reproduce and archive the work online and offline.

The undersigned warrants that the work is original and that he * she is the author of the work. The undersigned has obtained all necessary permissions to grant the license above.

Furthermore, the undersigned grants the DGGV the permission to use, distribute, publish, record, broadcast, reproduce and archive, his / her abstract at the conference in any format or medium.

The DGGV GDPR which applies can be found here.

The author agrees that a DOI number (Digital Object Identifier System number) will be assigned to his * her abstract.

The undersigned confirms that he / she has the power and authority to submit his * her abstract(s). For jointly authored works the signing author signs as authorized agent for the others.

The author agrees to present his * her contribution in presence or virtually.